Today’s organisations have increasing pressure on adapting and shifting with the ever-changing market shifts and variables such as competition. Managing change through PMO can help to establish and provide a base for executing changes such as structures for projects and programmes, all in support of adapting organisational change.
There is a growing awareness of the importance that PMO has on managing change. Managing change through PMO enables organisations to measure the actual value of added structures in organisations.
How to manage change through PMO
Organisations are constantly experiencing change, whether that is caused by new tools implemented, updated processes, new frameworks, competition or general improvements that have been identified and implemented to an organisation. Managing change efficiently is constant but necessary to the growth and profitability of organisations.
Organisations consider the processes of approving, testing and installing new software and tools to help manage change so that any frameworks that have been put into place are tracked and monitored. There are particular areas which organisations will need to keep in mind.
Transparency
This enables teams and management the opportunity to be collaborative with each other across all projects. To ensure that managing change is successful and that projects are on time, and on budget, transparency is key.
Consistency
It requires organisations to have the best practices, processes and leading disciplines all in alignment, ensuring that managing changing can be track and monitored. Driving consistency across multiple projects can be a tricky business but with expert PMO help, it will make processes run smoothly.
Quality
While managing change, quality needs to be a priority to ensure that projects are on time, and on budget. This requires all actions to be complete and delivered according to the framework in place and to the highest standards.
Learning
Managing change is all about learning, and organisations will need to monitor all steps taken so that mistakes are not replicated and are avoided in the future. This will include establishing risk and issues processes with a PMO expert assisting by creating RAID logs.
Putting the correct steps in place
The role of PMO facilitates changes continuously, and the demands of the function require continuous improvement and adaptation in order to fit the framework and business needs. Having the right steps in place is crucial for ensuring that change can happen quickly, and smoothly so that processes can be contained including project scheduling, planning future activities and any variables.
- Define a clear process for managing change requests
- Support the project or projects to deliver and produce the change requests
- Reviewing the change before entering the governance process
- Ensure that all details of the change are communicated to everyone involved – transparency and collaboration is key
Final words
The value of managing change needs to be delivered, and to do this it needs to be monitored and communicated with all stakeholders. PMOs are a joint pipeline for communication between planning, preparing and execution, therefore it’s crucial that managing changes are transparent, consistent, high-quality and most importantly, that all changes are monitored for learning and improvement.
As a trusted PMO partner, we have combined over 20 years of technology experience with implementing functions in complex IT and business transformation programmes. We have helped a wide variety of leading global brands across multiple industries to manage change.
To find out more about how we can work together, get in touch with us by filling out the contact form on our website and one of our experts will be in touch.
